Privacy Policy

SCAPP Privacy Notice

 

Who we are

SCAPP is committed to processing personal data fairly, transparently and in accordance with the law.  Our website address is: https://www.fairaccess.scot.

 

The privacy notice advises what your rights are in relation to your personal data and how to contact us if you have any questions or concerns about the use of personal data.

 

See links below for applicable data protection laws:

• The Data Protection Act 2018 (DPA)
• The EU General Data Protection Regulation (GDPR)
• The Privacy and Electronic Communications Regulation (PECR)

 

Purpose

When you contact SCAPP, the information you provide will be used to respond to your enquiry. This may be to

• Register to be part of the SCAPP mailing list which also makes you a SCAPP member
• Enquire about, or register for, an event or activity
• Provide feedback about an event to support the evaluation and ongoing development of SCAPP
• Participating in the mentoring programme (MAPS), the Developing Access and Participation Professionals (DAPP) Accreditation Scheme or other SCAPP programmes.

Information you provide in relation to these activities, including your personal details, will be stored on the University of Stirling’s systems, in accordance with the information provided here and in the University of Stirling’s Privacy Notice. Your email address will be used to communicate with you and data will be passed to us from one of the third party sites below to enable us to manage your request. Data collected for these purposes will be deleted by us from our data storage areas at your request.

 

We will not use any personal details provided to us for marketing purposes, other than the newsletter, relevant email updates or learning or networking events. However, information you provide will be used to:

 

• respond to any feedback you send us, if you’ve asked us to (as above)
• provide you with services or links to services that you have asked to receive or access (as above)
• evaluate and inform our work
• The website will process information from your IP address and the technical information provided for:

1. security purposes – to maintain the integrity of our online services and protect them from malicious or accidental abuse
2. to generate approximate geographical information to determine the reach of our website/services across Scotland and worldwide
3. to identify technical problems
4. to determine how the website is being used by visitors

 

What Information We Process

• your name, email address and other personal information when you submit enquiries, publication requests or feedback through one of our forms, leave a comment, sign up for email newsletters, programmes, events or workshops
• your IP address, the resource being requested, the date and time of the request, the address of the page from which the request originated and the software used to access the page

 

Lawful Basis

We will always have a lawful basis to process your data.  When you have requested to receive a newsletter, attend an event or respond to a survey the lawful basis will be consent.  Other processing will be done on the basis of our legitimate interest. By submitting your personal data to us, you are consenting to the storage and processing of your data for the reasons specified at the time of submission.

 

Third Parties

The www.fairaccess.scot website is hosted by Hookson.

 

We use some external companies to facilitate communication with you.

 

• The details you provide via an online form or email are stored securely on access-controlled University of Stirling systems  and used to send relevant email or MS Team communications about professional learning and development opportunities and such like.

 

• If you wish to subscribe to the SCAPP newsletter (‘Connect with SCAPP’), your personal data will be processed by MailChimp. You can unsubscribe from MailChimp at any time or you can make a request via SCAPP who can do this on your behalf. For more information on how MailChimp will process your personal data please refer to their Privacy and Terms.

 

 

• If you respond to a survey, your data may be processed by Jisc Online Surveys. For further information on how Jisc Online Surveys will process your data please refer to About Online Surveys, Terms and Conditions and Security.

 

Overseas transfers

As MailChimp servers are located in the United States, the personal data you provide to them may be processed in the United States. The company advises their compliance with the EU-US Data Privacy Framework and its UK Extension to meet GDPR international transfer requirements. Please refer MailChimp’s privacy notice and terms of service for more information.

 

Security

We have procedures and security features in place to keep your data secure, however, as with all websites, there are some risks in transmitting information over the internet.  We will take all reasonable steps to ensure your personal data is secure however, any data you transmit is at your own risk.

 

As regards your data which is held on University of Stirling systems, appropriate technical and organisational measures are taken to protect and secure this as far as possible.

 

The third party sites we use have their own procedures and security features in place and are subject to appropriate contractual terms.

 

SCAPP will not share your information with any organisations, other than those listed above in accordance with their notices and terms of service.

 

Retention

We will keep your information only for as long as it is required to fulfil the purposes described in this policy. This is also the case for any third party services that process data on our behalf. When we no longer need to use your information we will remove it from the relevant websites and University of Stirling systems.

 

 

Your rights

You have the right to request to see a copy of the information we hold about you and to request corrections or deletions of the information that is no longer required.

 

If you provide consent for us to use your personal data in the ways outline above, you have the right to subsequently withdraw your consent.

 

In some circumstances, you may have the right to object to the processing of your personal data, to request it is erased where it is no longer required for the stated purposes, or that inaccurate information about you is corrected.  For more information about your rights see the ICO Your Data Matters webpage.

 

To exercise these rights please use the contact details below

 

Contact details

If you have any questions relating to this form or the way we are planning to use your information please contact:

SCAPP Development Manager

University of Stirling, Stirling, FK9 4LA

scapp@stir.ac.uk

 

Data Controller

SCAPP is hosted by the University of Stirling who act as data controller.

data.protection@stir.ac.uk

 

You have the right to lodge a complaint against the University regarding data protection issues with the Information Commissioner’s Office.

 

The University’s Data Protection officer, is Joanna Morrow, Deputy Secretary.  If you have any questions relating to data protection these can be addressed to: data.protection@stir.ac.uk in the first instance.

Use of Cookies

Use of Cookies

Cookies are small files that a site or its service provider transfers to the user’s computer’s hard drive through a Web browser (if allowed) that enables the sites or service providers’ systems to recognize the browser and capture and remember certain information.

Cookies are covered by the Privacy and Electronic Communications Regulations.

Why we use cookies

We use Google Analytics to collect aggregated visitor statistics, and session cookies which allow the website to recognise a visitor throughout their visit and not treat them as a new visitor on each page.

Data collected by the Google Analytics cookies is hosted by Google. For more information please see Google Analytics Privacy Policy.

How can I control my cookies?

You can use your web browser to:

• delete all cookies
• block all cookies
• allow all cookies
• block third-party cookies
• clear all cookies when you close the browser
• open a ‘private browsing’ session
• install add-ons and plug-ins to extend browser functionality.

User agreement on cookies

By continuing to use our site, you agree to the placement of cookies on your device. If you choose not to receive our cookies, we cannot guarantee that your experience will be as fulfilling as it would otherwise be.